Stallholder Terms & Conditions

Terms & Conditions

    a. Persons requesting a stall at the Fantasy Medieval Fair must first complete an application form, and must read and adhere to these terms and conditions.
    b. All applications must include a full description of the products or services
    to be offered and the applicant’s involvement in the creation of these products/services
    c. Acceptance of applications is at the discretion of LCF&E and is based on the information provided by the applicant on their application form. Product suitability, quality, product mix and regulatory certificate requirements will form part of the decision process.
    d. LCF&E reserve the right to reject applications and not enter into any correspondence for its decision. All decisions are final. Stall allocations are totally at the discretion of LCF&E
    e. Once a stallholder application is confirmed an invoice for stallholder fees will be issued and is due one month prior to the event. Should the fee go unpaid the stall position will be forfeit and offered to another provider.
    f. In the event of a cancellation due to COVID restrictions, the stallholder fee will be refunded, minus a 10% administration fee.
  2. GOODS
    a. It is the responsibility of the stallholder to ensure that their products conform to all safety, hygiene, licensing or compliance arrangements.
    b. Product insurance is the responsibility of the stallholder, and certification of currency must be provided to LCF&E as part of the application process (see 4a).
    c. Raffle tickets may only be sold by members of community groups in line with raffle and ticketing legislation in South Australia.
    a. Stalls are open from 10:00am to 4:00pm over both days of the fair, and stallholders must remain on their site for the full duration.
    b. During setup and packdown vehicles must drive at a safe limit while on site at 5km/h. All vehicles must be removed at least half an hour before gates open to the public. And all vehicle drivers must follow directions of LCF&E and their volunteers.
    c. Stallholders must provide their own equipment (e.g. tables, chairs, racks, signage and marquee if outdoors), and stalls must be presented in a neat and tidy fashion.
    d. Stallholders must confine their displays to their stall site, and keep all walkways and public areas clear for patrons at all times.
    e. Stallholders must remove all rubbish from their stalls on completion of the market. Sites must be kept tidy, sanitary, smoke free and clear of litter. Site bins provided are for general public use, and not for the disposal of stall packaging etc.
    f. Stallholders must report to the LCF&E team any incident or accident to any person or property within the market area that involves loss or could be expected to give rise to a future claim.
    g. LCF&E provides a First Aid service at the event. This will be available to stallholders and the public during event times.
    a. All equipment must be in good repair, be operated in a safe, responsible manner, and conform to any General OH&S requirements published by SafeWork SA, and any compliance standards pertaining to the handling and use of the stallholders equipment.
    b. Stallholders using gas cylinders must ensure that cylinders, valves, connections and hoses are fit for purpose and in good working order.
    c. Stallholders using gas and/or electrical appliances must have suitable fire extinguishers and fire blankets available and positioned in a manner that will allow access to them in the event of a fire. Front and rear of marquees must be fully open when gas is being used.
    a. The stallholder must hold and provide a copy of their Certificate of Currency (Public and Product Liability) for an amount not less than $10,000,000.
    b. The stallholder indemnifies LCF&E against any claim, proceeding, demand or liability (of whatever nature) made in respect of personal injury, death or damage to property arising from the stallholder’s presence/activity at the Fantasy Medieval Fair.
    c. All food vendors must provide a Food Business Notification number and comply with any Local, State and Federal Health regulations and Food Acts. Failure to comply with health department standards and regulations may result in immediate closure of stalls.
    d, Stallholders must ensure that all electrical appliances, equipment and power leads are labelled with a current test tag in accordance with all relevant State and Federal Laws.